If your NGO employs people, Employees’ State Insurance (ESI) and Provident Fund (PF) registrations are not just statutory requirements — they are a commitment to your team’s financial security and well-being. These registrations ensure your NGO complies with labour laws and builds a foundation of trust with current and future employees.

At NGOedge, we help NGOs navigate the process of ESI and PF registration smoothly and efficiently — enabling you to offer social security benefits to your staff while meeting all legal obligations.

Why Your NGO Needs ESI & PF Registration

✅ Legal Compliance
Mandatory for NGOs employing 10 or more employees (ESI) and 20 or more employees (PF).

✅ Social Security for Employees
Provides health insurance, maternity benefits (ESI) and long-term savings, pension, and life insurance (PF) for employees.

✅ Boosts Credibility as an Employer
Shows that your NGO cares about employee welfare, making it easier to attract and retain skilled professionals.

✅ Eligibility for Grants & CSR Projects
Many CSR donors and institutional partners prefer working with legally compliant NGOs.

✅ Avoid Penalties & Legal Risks
Failure to register for ESI/PF when applicable may lead to penalties, inspections, and loss of reputation.

Eligibility Criteria

🔹 ESI Registration

• Mandatory for NGOs with 10 or more employees earning ₹21,000 or less per month.

• Applies to salaried staff receiving wages like honorarium, admin salaries, etc.

🔹 PF Registration

• Required for NGOs employing 20 or more employees, regardless of salary.

• Optional for NGOs with fewer employees, but recommended for future scalability.

Benefits to Employees

🔸 ESI Benefits

• Medical care for employee & dependents

• Sickness & maternity benefits

• Disablement and funeral expenses

• Medical leave with salary support

🔸 PF Benefits

• Monthly retirement savings contribution

• Employer’s matching contribution

• Pension scheme eligibility

• Tax-free withdrawals and life insurance

Step-by-Step Registration Process

🟢 For ESI

1. Collect employee details & salary structure

2. Register on ESIC portal using NGO’s PAN, address, and bank details

3. Get a 17-digit ESI Code Number

4. Generate employee insurance numbers and start monthly filings

🟢 For PF

1. Apply on EPFO portal with organization details

2. Submit PAN, proof of registration, employee details, and salary breakup

3. Receive PF Establishment Code Number

4. Upload KYC for employees and begin monthly PF contributions

Documents Required

• NGO PAN Card

• Registration Certificate (Trust Deed / MOA / Incorporation Certificate)

• Address Proof & Bank Details

• Employee Salary Details & Attendance Records

• ID & Address Proof of Authorized Signatory

• Digital Signature Certificate (DSC)

• Employee Aadhaar, PAN, and bank details (for PF)

Why Choose NGOedge?

At NGOedge, we make complex registrations simple. Whether you’re just crossing the employee threshold or planning future expansion, we ensure your NGO stays compliant, credible, and employee-friendly.

What We Offer:

✅ End-to-End ESI & PF Registration
✅ Accurate Document Filing & DSC Assistance
✅ Payroll Structuring & Advisory
✅ Monthly Compliance Support (Returns, Challans)
✅ Integration with PAN, TAN, GST, CSR-1 & more

Protect your team. Strengthen your NGO. Stay compliant.
Register your NGO for ESI & PF today with NGOedge — your trusted partner in legal, tax, and employee compliance.

At NGOedge, we specialize in simplifying this process, providing end-to-end advisory and compliance services that enable changemakers to focus on impact while we handle the intricacies of the law.